Google has made some significant changes with how someone can connect to a Google Meet.  In the past, you were required to have a valid Gmail account (any Gmail account, including other Gmail accounts that are not from uscstudents.org ).  Now, you do not need an email account to join a Google Meet.  Therefore, you will need to include your student email addresses on the Google Meet calendar event.  In addition, they have streamlined the process of admitting someone that is included in the Google Meet calendar event.  Student email addresses included on the Google Meet calendar event do not have to be admitted if it is within the time included on the Google Meet calendar event.  

 

NOTE:  Adding student email addresses on your Google Meet calendar event ensures that ONLY your students can join. 

 

Overall Best Practice:  You are permitted to require cameras on.  If a student does NOT turn on their camera, you can remove him/her from the Google Meet. 

 

 

Option 1: Add students to the Google Meet and specify the exact time in the Google Meet calendar event (with a repeating event).  Students can enter a few minutes before the start of the Google Meet.  The method would align with your teaching schedule.  You would need multiple Google Meet calendar events.  

 

For example, from 7:50 to 9:05 you are teaching 25 students.  

 

1.  Download your student emails from Focus - https://support.uscsd.k12.pa.us/kb/article/354-finding-parent-email-addresses/

 

2.  Copy and paste the email addresses from the spreadsheet into "Add guests" 

You will see the email addresses separated by a space. 

 

3.  Setup a repeating calendar event and specify the date range. 

 

 

Best practice:  Deny anyone that "Asks to Join" your Google Meet.  The people you want on the Google Meet are on the calendar event, so if someone is asking to join, they are not one of your students.  

 

 

Option 2:  Create an all-day Google Meet event and add all your students (from all your classes).  Students will be able to join ANYTIME during the day.  You would need one Google Meet calendar event. 

 

For example, I am teaching from 8:15 to 2:45 and will add ALL my students (from all your classes) to the Google Meet calendar event.  

 

1.  Download your student emails from Focus - https://support.uscsd.k12.pa.us/kb/article/354-finding-parent-email-addresses/

 

2.  Copy and paste the email addresses from the spreadsheet into "Add guests".

You will see the email addresses separated by a space. 

 

3.  Setup a repeating calendar event and specify the date range. 

 

 

Best practice:  Deny anyone that "Asks to Join" your Google Meet.  The students you want on the Google Meet are on the calendar event, so if someone is asking to join, they are not one of your students.  You will have the email addresses of anyone who attended, so if there was someone there that was not supposed to be, you will see that on your Google Meet attendance report.  Remember, it will be one of your students because they are the only ones on the Google Meet calendar event.  

 

Option 3:  Modify your existing Google Meet 

 

See this link for a quick 1-page guide How to Modify Your Google Meet to Include Student Email Addresses in 9 Steps.